If you want to make data entry in Excel faster, easier, and error-free, consider adding a Listbox to your worksheet. A Listbox allows users to select from a predefined list of options, making it easy to populate cells with consistent and accurate data.
Whether you’re managing a form, creating a dropdown for a report, or simplifying data collection for others, a Listbox is perfect for reducing typing mistakes and ensuring consistency.
To add a Listbox to your worksheet, in Excel for Mac, click the Listbox icon on the Developer tab on the Ribbon. On Excel for Windows click the Insert button on the Developer tab and click the Listbox icon.
If the Developer tab is not visible, use File > Options > Customise Ribbon (in Excel for Windows) or Excel menu > Preferences > Ribbon and Toolbar (in Excel for Mac) to add the Developer tab to the Ribbon.
Once the Listbox has been added to the worksheet, right click on it and select Format Control from the menu.
Specify values for the Input range and the Cell Link and click OK.
The input Range is the range that stores the values that will appear in the Listbox. The Cell Link is the cell that stores the item that has been selected by the user.
Actually the cell defined as the Cell Link cell stores a number which represents the position of the selected item in the listbox. So using the screenshot above, the value in the cell defined by the Cell Link is 4 (because Los Angeles is the 4th item). To display the actual value, i.e. Los Angeles, use the INDEX function.
To learn more about adding a Listbox to an Excel worksheet, check out the video below:
Download a copy of the file used in this video: https://share.zight.com/nOu485W7
Formulas used in the Video:
=INDEX(A2:A8,A10)
=SUMIFS(Sales[Total Revenue],Sales[Customer Location],A11)